Selling a Company-Registered or Fleet Car: What's Different
Company-owned and fleet cars transfer differently from personally owned ones — here is what documentation your business needs to provide.
4 min read · Updated 14 Oct 2026
Key Takeaways
- Since a company cannot physically sign a form, a board resolution or an authorisation letter (naming a specific individual as authorised to sign on the company's behalf) is required, along with that individual's own ID proof
- Alongside the standard RC, insurance and PUC, expect to provide the company's PAN, a copy of the certificate of incorporation (or partnership deed for an LLP/partnership), and GST registration details where applicable
- Fleet operators selling several vehicles together can usually process the authorisation paperwork once and reuse it across each vehicle's individual transfer, rather than repeating the full documentation for every car — ask your buyer's documentation desk to confirm this upfront
A car registered to a company, LLP or partnership follows a different paperwork path than a personal sale — here is what changes.
On This Page
1. A Signatory Authorisation Replaces the Owner's Personal Signature
Since a company cannot physically sign a form, a board resolution or an authorisation letter (naming a specific individual as authorised to sign on the company's behalf) is required, along with that individual's own ID proof.
2. Additional Documents RTOs Typically Ask For
Alongside the standard RC, insurance and PUC, expect to provide the company's PAN, a copy of the certificate of incorporation (or partnership deed for an LLP/partnership), and GST registration details where applicable.
If the vehicle is on the company's fixed-asset register, your accounts team will also need to record the sale for depreciation and tax purposes — this is an internal step, not an RTO requirement, but worth planning for.
3. Fleet Sales: Selling Multiple Vehicles at Once
Fleet operators selling several vehicles together can usually process the authorisation paperwork once and reuse it across each vehicle's individual transfer, rather than repeating the full documentation for every car — ask your buyer's documentation desk to confirm this upfront.
Frequently Asked Questions
Who physically needs to be present for a company car sale?
The individual named in the board resolution or authorisation letter, not every director or partner.
Does GST apply when a company sells a used car?
This depends on your company's GST registration and input tax credit history on the vehicle — check with your accountant, as it varies by case.
Can a sole proprietorship sell a business car the same way?
A sole proprietorship is not a separate legal entity, so this is usually simpler — the proprietor's own signature and ID are generally sufficient, similar to a personal sale.